Job Description
Join our award-winning team at Innovate Solutions Inc. as a Senior Administrative Assistant and become the backbone of our dynamic operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our Oklahoma City headquarters. This hybrid role combines on-site collaboration with remote flexibility, offering growth opportunities in a forward-thinking environment.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee office supply inventory, vendor contracts, and facility maintenance coordination
- Act as primary point of contact for internal/external stakeholders with exceptional professionalism
- Implement process improvements to enhance team productivity and document management
- Assist with onboarding new hires and coordinate company-wide events
- Maintain compliance with company policies and regulatory requirements
Qualifications
- 5+ years of progressive administrative support experience, preferably in corporate or tech environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to handle sensitive information with absolute discretion
- Exceptional written/verbal communication and conflict resolution skills
- Advanced organizational abilities with meticulous attention to detail
- Experience managing budgets and procurement processes
- Proficiency in office management software (e.g., Asana, Trello, or Salesforce)
- Associate's degree or relevant certification required (Bachelor's preferred)