Job Description
Join our dynamic team at Pacific Coast Enterprises as a Senior Administrative Assistant and become the backbone of our operations in the heart of Long Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy a collaborative environment with growth opportunities and comprehensive benefits package. If you thrive in fast-paced settings and excel at multitasking, we want to meet you!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using MS Office Suite
- Oversee office supplies inventory, vendor relationships, and facility maintenance
- Process expense reports, invoices, and manage departmental budgets
- Serve as primary point of contact for internal/external communications
- Coordinate onboarding processes and new hire orientations
- Lead special projects including event planning and process improvements
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- 5+ years progressive administrative support experience
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience managing budgets and vendor relationships
- Ability to prioritize tasks in high-pressure environments