Job Description
Join our dynamic team as the first point of contact for clients and visitors at our prestigious downtown Indianapolis headquarters. We're seeking a polished and proactive Receptionist to deliver exceptional service while managing daily administrative operations. This is an immediate opportunity to grow with a forward-thinking company that values professionalism and community engagement.
Responsibilities
- Manage multi-line phone system with exceptional call handling and message routing
- Greet and screen all visitors with warm professionalism and security protocols
- Coordinate meeting room bookings and maintain executive calendars
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding processes and new hire orientation coordination
- Support HR initiatives including benefits enrollment and documentation
- Maintain pristine reception area and common spaces
Qualifications
- Minimum 2 years experience in professional reception/front desk role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to multitask in fast-paced environments
- Strong attention to detail and organizational skills
- Experience with scheduling software (Calendly, Acuity)
- Professional demeanor with polished business appearance