Job Description
Are you an organized powerhouse looking for a new challenge? Apex Innovations is seeking a highly motivated Office Manager to join our team in Portland, Oregon. We pride ourselves on a collaborative culture and are looking for someone who can keep our operations running like clockwork.
In this pivotal role, you will manage the day-to-day administrative functions of our bustling office. You will serve as the face of our company to visitors and employees alike, ensuring a welcoming and efficient environment. If you are ready to make an immediate impact and grow with a dynamic team, apply today.
Responsibilities
- Operational Leadership: Oversee daily office operations, manage supply inventory, and coordinate facility maintenance to ensure a smooth workflow.
- Event Coordination: Plan and execute company events, team-building activities, and client meetings, including catering arrangements and logistics.
- Vendor Management: Serve as the primary point of contact for office vendors, manage contracts, and negotiate service improvements.
- Administrative Support: Assist senior management with calendar management, travel arrangements, and the preparation of reports and presentations.
- HR & Onboarding: Support the HR department with onboarding new hires, maintaining employee records, and answering general HR inquiries.
- Communication Hub: Manage incoming communications, direct phone calls and emails, and ensure accurate information flow across departments.
Qualifications
- Experience: 3+ years of professional experience in office management or administrative coordination.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and experience with HRIS or project management software.
- Organization: Exceptional attention to detail with the ability to prioritize multiple tasks and meet strict deadlines.
- Communication: Excellent verbal and written communication skills, with a professional and approachable demeanor.
- Problem Solving: Ability to troubleshoot office issues independently and find effective solutions quickly.