Job Description
Are you an organized powerhouse looking for an opportunity to lead in the heart of Omaha? Apex Innovations is urgently seeking a dynamic Office Manager to oversee our daily operations and foster a productive, welcoming work environment.
We are a forward-thinking organization dedicated to excellence. As our Office Manager, you will be the backbone of our daily workflow, ensuring our team has the support they need to thrive. If you are a self-starter with exceptional organizational skills and a passion for creating efficient office systems, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a modern, collaborative office space in Downtown Omaha.
- Professional development opportunities and a supportive leadership team.
Responsibilities
- Operational Oversight: Manage the day-to-day operations of the office, ensuring a smooth workflow for all departments and staff.
- Front Desk Management: Oversee the reception area, manage incoming calls, and greet visitors with a professional and welcoming demeanor.
- Vendor Relations: Serve as the primary point of contact for external vendors, managing contracts, service requests, and vendor performance evaluations.
- Event Coordination: Plan and organize company-wide events, team-building activities, and meetings, including logistics, catering, and venue coordination.
- Inventory & Supplies: Monitor office supply levels, manage stock, and place orders to ensure resources are always available.
- Facilities & Maintenance: Liaise with building management for maintenance requests, renovations, and ensuring a safe, clean, and functional workspace.
- Administrative Support: Assist with basic bookkeeping, accounts payable/receivable, and prepare reports as needed.
Qualifications
- Experience: Minimum of 3-5 years of proven experience in an office management or administrative leadership role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and staff at all levels.
- Organization: Exceptional organizational skills with the ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- Problem Solving: Strong analytical and problem-solving skills with a proactive approach to resolving issues.
- Software: Experience with office management software (e.g., Asana, Trello, or similar) is a plus.