Job Description
We are seeking a highly organized and proactive Office Manager to join our dynamic team in San Jose, CA. This is an immediate opportunity for a detail-oriented professional to oversee our daily operations and ensure a seamless work environment. You will play a pivotal role in managing administrative functions, coordinating internal communications, and maintaining our high standards of office efficiency.
At Apex Innovations Corp, we value a culture of excellence and collaboration. If you thrive in a fast-paced setting and have a passion for making things run smoothly, we want to hear from you.
Responsibilities
- Oversee Daily Operations: Manage the day-to-day administrative functions of the office to ensure smooth and efficient operations.
- Vendor Management: Establish and maintain relationships with vendors, service providers, and contractors, negotiating contracts and managing invoices.
- Office Administration: Maintain office supplies inventory, order necessary materials, and ensure the reception area is welcoming and organized.
- Event Coordination: Plan and coordinate company events, team-building activities, and meetings, including logistics and catering.
- HR Support: Assist with HR duties, including onboarding new employees, maintaining employee records, and processing payroll support.
- Policy Compliance: Ensure the office adheres to company policies, safety regulations, and local compliance standards.
Qualifications
- Experience: Proven experience as an Office Manager, Administrative Assistant, or in a similar role (minimum 3 years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- Communication: Excellent verbal and written communication skills with a professional and polished demeanor.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Problem Solving: Strong troubleshooting abilities and a proactive approach to resolving administrative issues.
- Education: High school diploma or equivalent required; Bachelor’s degree in Business Administration or related field is a plus.