Job Description
We are seeking a highly organized and proactive Office Manager to join our dynamic team in the heart of Minneapolis. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. As the face of our office, you will play a crucial role in ensuring our operations run smoothly, our team remains productive, and our company culture stays vibrant. If you are a problem-solver with excellent communication skills, we want to meet you.
Why Join Us?
- Immediate Start: Begin making an impact within your first week.
- Competitive Pay: Salary range of $55k - $75k depending on experience.
- Modern Environment: Work in a collaborative, tech-forward office space in Downtown Minneapolis.
Responsibilities
- Operational Oversight: Manage the day-to-day administrative functions of the office, including mail, deliveries, and facility maintenance.
- Vendor Management: Negotiate and manage contracts with service vendors (cleaning, IT support, office supplies) to ensure quality and cost-effectiveness.
- Event Coordination: Plan and execute company events, team building activities, and client meetings, including catering and venue logistics.
- HR Support: Assist with onboarding new hires, maintaining employee records, and coordinating benefits enrollment.
- Office Supplies & Inventory: Monitor stock levels of office essentials and place orders to prevent shortages.
- Communication Hub: Act as the primary point of contact for visitors and vendors, answering phones and routing inquiries efficiently.
- Finance & Reimbursements: Process expense reports and assist with monthly invoicing where applicable.
Qualifications
- Experience: Minimum of 3-5 years of experience in an office management or administrative assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional attention to detail with the ability to multitask and prioritize tasks in a high-volume environment.
- Communication: Strong verbal and written communication skills; ability to interact professionally with staff and clients.
- Problem Solving: Proactive approach to troubleshooting office issues and improving workflows.
- Flexibility: Willingness to work occasional evenings or weekends for company events.
- Education: High school diploma required; Associate’s degree or certification in Business Administration is a plus.