Job Description
We are seeking a highly organized and proactive Office Manager to join our dynamic team in the heart of New York City. At Nexus Creative Partners, we pride ourselves on our collaborative culture and efficient workflows. As the face of our operations, you will play a pivotal role in maintaining a productive, welcoming, and organized work environment for our creative staff.
In this role, you will bridge the gap between our administrative needs and creative goals, ensuring that every day runs smoothly from the moment our team walks through the door.
Responsibilities
- Oversee Daily Operations: Manage the day-to-day administrative functions of the New York office, ensuring all systems run efficiently.
- Vendor & Contract Management: Serve as the primary point of contact for building management, vendors, and service providers; negotiate contracts and manage renewals.
- Event Coordination: Plan and execute company events, team building activities, and client meetings, ensuring a high standard of hospitality.
- Inventory & Supplies: Maintain accurate records of office inventory, ordering supplies, and managing the breakroom budget.
- HR Support: Assist with onboarding new hires, maintaining employee records, and coordinating payroll support.
- Communication Hub: Act as the main receptionist and point of contact for internal and external communications.
Qualifications
- Experience: Minimum of 3-5 years of experience in office management or administrative support.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Outlook) and Google Workspace.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to multitask in a fast-paced environment.
- Communication: Excellent verbal and written communication skills; professional demeanor.
- Problem Solving: Proactive approach to troubleshooting issues and finding solutions.
- Location: Must be based in New York, NY or willing to commute to Midtown Manhattan.