Job Description
Are you the heartbeat of a thriving organization?
We are seeking an experienced and energetic Office Manager to join our dynamic team in Chicago, IL. This is an immediate opportunity for a proactive professional to oversee daily operations, manage vendor relationships, and ensure a seamless environment for our growing staff.
At Lumina Group, we value organization, communication, and efficiency. If you have a knack for problem-solving and a passion for creating a welcoming workplace, we want you on our team.
Responsibilities
- Oversee Daily Operations: Manage the day-to-day administrative functions of the office to ensure a smooth workflow.
- Vendor Management: Maintain relationships with external vendors, including cleaning, IT support, and office suppliers, negotiating contracts and ensuring quality service.
- Office Supplies & Inventory: Monitor inventory levels, order necessary supplies, and manage the procurement process.
- Facilities & Maintenance: Coordinate routine maintenance, repairs, and facility upgrades to ensure a safe and functional workspace.
- Event Coordination: Plan and organize company events, meetings, and team-building activities.
- Front Desk Reception: Manage the front desk duties, including greeting visitors and answering incoming calls.
- Expense Management: Assist in budgeting and tracking office expenses to ensure financial efficiency.
Qualifications
- Proven Experience: Minimum of 3-5 years of experience in an office management or administrative role.
- Organizational Skills: Exceptional ability to prioritize tasks, manage multiple projects, and meet deadlines.
- Technical Proficiency: Advanced skills in Microsoft Office Suite and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Problem-Solving: Ability to troubleshoot office issues and resolve conflicts independently.
- Attention to Detail: Strong focus on accuracy in documentation and reporting.
- High School Diploma: Bachelor’s degree preferred.