Job Description
Join our dynamic team at Innovate Solutions Inc. as the backbone of our Tulsa operations! We're seeking a highly organized Office Manager to create an exceptional workplace experience. In this pivotal role, you'll drive efficiency across our 25-person office while fostering a collaborative culture. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a forward-thinking environment.
Responsibilities
- Oversee daily office operations including supply inventory, facility maintenance, and vendor management
- Manage executive calendars, coordinate complex travel arrangements, and handle confidential correspondence
- Lead onboarding processes for new hires and maintain HR records compliance
- Develop and monitor office budgets, ensuring cost-effective resource allocation
- Coordinate cross-departmental meetings and events with meticulous attention to detail
- Implement streamlined administrative workflows using digital tools (MS Suite, Slack)
- Serve as primary point of contact for facilities, IT support, and external partners
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years progressive office management experience in professional services
- Advanced proficiency in MS Office Suite, Google Workspace, and scheduling software
- Proven ability to manage budgets and negotiate vendor contracts effectively
- Exceptional communication and interpersonal skills with diverse stakeholders
- Strong problem-solving abilities with experience in process optimization
- PHR/SHRM-CP certification preferred
- Tulsa area residency required for local availability