Job Description
Join our dynamic team at Coastal Business Solutions as we seek a highly skilled Office Manager to oversee daily operations in our Virginia Beach headquarters. This pivotal role combines strategic administrative leadership with hands-on facility management to create an exceptional workplace environment. You'll be the backbone of our organization, ensuring seamless operations while supporting a team of 50+ professionals. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to make a significant impact.
Responsibilities
- Manage office facilities, including vendor coordination, maintenance scheduling, and inventory control
- Oversee administrative functions: scheduling, correspondence, document management, and record-keeping
- Lead onboarding processes, including new hire setup and equipment provisioning
- Coordinate cross-departmental projects and events with precision and professionalism
- Develop and implement office procedures to enhance operational efficiency
- Manage office budget, expense reports, and procurement processes
- Serve as primary point of contact for building management and security protocols
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years proven experience in office administration or facility management
- Expert proficiency in Microsoft Office Suite and office management software
- Strong financial acumen with budget management experience
- Exceptional organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Proven leadership experience in team coordination and vendor relations
- Ability to prioritize tasks and manage multiple deadlines effectively