Job Description
Join our dynamic team as the Office Manager for InnovateTech Solutions, a leading Silicon Valley tech firm. We're seeking a highly organized professional to oversee daily office operations, ensuring a productive and welcoming environment for our 50+ employees. This pivotal role combines strategic facility management with exceptional administrative support, directly contributing to our company's growth and culture.
As the cornerstone of our San Jose headquarters, you'll collaborate with department heads to optimize workspace efficiency while maintaining our reputation as a top employer. Enjoy competitive benefits including health insurance, 401k matching, and professional development opportunities in one of America's most vibrant tech hubs.
Responsibilities
- Manage office operations, including procurement, vendor contracts, and facilities maintenance
- Coordinate executive calendars, meetings, and corporate events with precision
- Oversee administrative staff, providing guidance and performance management
- Develop and maintain office policies, procedures, and safety protocols
- Manage budget allocation for office supplies, equipment, and services
- Serve as primary point of contact for facility-related issues and emergencies
- Implement sustainability initiatives and cost-reduction strategies
- Support HR functions onboarding, offboarding, and employee relations
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted in lieu)
- Minimum 5 years progressive office management experience in tech sector
- Expert proficiency in MS Office Suite and office management software
- Proven budget management and vendor negotiation skills
- Exceptional organizational abilities with attention to detail
- Strong interpersonal and conflict resolution capabilities
- Project management experience with multi-stakeholder coordination
- California driver's license and reliable transportation