Job Description
Are you an organized, proactive leader ready to drive operational excellence?
Apex Solutions Inc. is seeking a highly skilled Office Manager to join our dynamic team in the heart of San Jose. We are looking for someone who thrives in a fast-paced environment and is passionate about creating a seamless, productive workplace for our employees.
As the Office Manager, you will be the backbone of our daily operations, ensuring our office runs like a well-oiled machine. If you are looking for a challenging role with significant impact, we want to hear from you.
Responsibilities
- Oversee the daily administrative operations and workflow of the San Jose office, ensuring efficiency and compliance.
- Manage vendor relationships and negotiate contracts for office supplies, equipment, and services.
- Coordinate facilities maintenance, IT support requests, and office renovation projects.
- Supervise and mentor office staff and interns, fostering a positive and collaborative work culture.
- Prepare and manage the annual office budget, including expense tracking and financial reporting.
- Organize company events, meetings, and team-building activities to boost employee engagement.
- Handle incoming communications, including phone calls, emails, and visitor management.
Qualifications
- 3+ years of proven experience as an Office Manager or Administrative Coordinator.
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Experience with basic HR functions, such as onboarding, time tracking, and payroll support.
- Ability to multitask effectively and prioritize tasks in a fast-paced environment.
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Flexibility to work occasional evenings or weekends for company events.