Job Description
Are you the glue that holds a business together?
Apex Solutions Group is seeking a highly organized and proactive Office Manager to join our dynamic team in Mesa, AZ. If you excel at multitasking, enjoy fostering a positive work environment, and have a knack for problem-solving, we want to meet you. In this pivotal role, you will oversee the daily operations of our Mesa office, ensuring efficiency and excellence across all departments.
Join us and play a critical role in shaping the culture and productivity of a fast-growing organization.
Responsibilities
- Operational Leadership: Oversee the day-to-day administrative operations of the Mesa office, ensuring a smooth workflow for all staff.
- Vendor & Facility Management: Manage relationships with vendors, contractors, and building management to maintain office facilities and manage office supplies inventory.
- HR Support: Assist with onboarding new employees, maintaining personnel files, and coordinating employee engagement activities.
- Finance & Budgeting: Assist in the preparation of monthly office budgets, track expenses, and process accounts payable/receivable.
- Communication Hub: Serve as the primary point of contact for visitors, clients, and phone inquiries, ensuring professional and welcoming interactions.
- Event Coordination: Plan and organize company-wide meetings, team-building events, and corporate functions.
Qualifications
- Experience: 3+ years of proven experience in office management or administrative leadership roles.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with HRIS or accounting software (e.g., QuickBooks, ADP).
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to prioritize tasks effectively in a fast-paced environment.
- Problem Solving: Ability to troubleshoot office issues independently and propose effective solutions.
- Flexibility: Willingness to work occasional evenings or weekends for company events.