Job Description
Join our dynamic team at InnovateTech Solutions as we urgently seek a proactive Office Manager to orchestrate our San Jose headquarters! This critical role requires a meticulous professional to optimize daily operations, foster a productive work environment, and serve as the central hub for our fast-paced tech company. You'll collaborate with department heads to implement streamlined workflows, manage vendor relationships, and ensure our 50+ employees have the resources to innovate without friction. This is a rare opportunity to shape our office culture while advancing your career in a growth-oriented setting.
Responsibilities
- Oversee all office operations including facilities management, procurement, and equipment maintenance
- Manage administrative staff and coordinate executive calendars, meetings, and corporate events
- Develop and implement office policies, procedures, and sustainability initiatives
- Handle budget tracking, expense reporting, and vendor contract negotiations
- Support HR functions including onboarding, benefits administration, and employee relations
- Ensure regulatory compliance (OSHA, ADA) and maintain safety protocols
- Optimize space utilization and technology infrastructure for hybrid work environment
Qualifications
- Bachelor's degree in Business Administration, Operations, or related field (or equivalent experience)
- 5+ years progressive office management experience in tech/startup environment
- Expert proficiency in MS Office Suite, Google Workspace, and office management software
- Proven track record in vendor management and contract negotiation
- Exceptional organizational skills with ability to prioritize competing demands
- Strong financial acumen for budget management and expense control
- Certification in facilities management or project management preferred