Job Description
Are you a natural conversationalist with a passion for creating welcoming environments? Apex Business Solutions is seeking a highly organized and professional Front Desk Receptionist to join our dynamic team in the heart of Portland, OR.
In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for their entire experience with our brand. We pride ourselves on our collaborative culture and offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional growth.
If you are detail-oriented, possess a friendly demeanor, and want to work in a fast-paced office environment, we want to hear from you.
Responsibilities
- Front Line Ambassadors: Greet and welcome all visitors with warmth and professionalism, ensuring a positive first impression.
- Phone Management: Answer, screen, and transfer incoming calls with exceptional courtesy and efficiency.
- Administrative Support: Handle incoming and outgoing mail, manage the courier service, and handle front desk inquiries promptly.
- Scheduling: Coordinate appointments, manage calendars, and schedule meetings for internal teams and external clients.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to keep operations running smoothly.
- Data Entry: Maintain accurate and up-to-date records of visitor logs and client information using our CRM software.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or front desk experience.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a clear and professional phone voice.
- Interpersonal: Ability to multi-task in a busy environment while maintaining a friendly demeanor.
- Professionalism: Strong time management skills and the ability to work independently with minimal supervision.