Job Description
Join our prestigious downtown firm as the first point of contact for high-profile clients and partners. We seek a polished Executive Receptionist to embody our commitment to excellence in a fast-paced corporate environment. Enjoy competitive benefits, professional growth opportunities, and a vibrant workspace in the heart of San Diego's financial district.
Responsibilities
- Manage multi-line phone system with 30+ daily calls while maintaining professional call etiquette
- Coordinate executive calendars and schedule meetings across 15+ departments
- Greet and screen visitors in a luxury lobby setting with 50+ daily interactions
- Process incoming/outgoing mail, packages, and deliveries for 20+ employees
- Assist with office supply inventory and equipment maintenance requests
- Support administrative projects including document preparation and data entry
- Maintain security protocols for visitor access and sensitive information
Qualifications
- Minimum 3 years corporate receptionist or executive administrative experience
- Proficiency in Microsoft Office Suite and scheduling software (Outlook, Calendly)
- Exceptional verbal/written communication skills with diplomatic presence
- Ability to multitask in high-pressure situations with competing priorities
- Professional appearance and demeanor suitable for executive interactions
- Strong attention to detail with organizational abilities
- Valid California driver's license and reliable transportation
- Spanish language proficiency preferred