Job Description
Join our award-winning tech firm as the face of our Silicon Valley headquarters! We're seeking a polished Executive Receptionist to deliver world-class client experiences in our fast-paced innovation hub. This role offers unparalleled growth opportunities and a competitive benefits package including health insurance, 401(k) matching, and professional development stipends. Work alongside industry leaders in our state-of-the-art campus with panoramic views of the Santa Cruz Mountains.
Our ideal candidate thrives in high-energy environments and possesses exceptional communication skills. You'll be the first point of contact for C-suite executives, VIP clients, and international partners. This hybrid role requires 3 days in our downtown San Jose office with flexibility for remote work on Tuesdays and Thursdays.
Responsibilities
- Manage executive calendar coordination across 15+ department heads using Outlook and Calendly
- Operate multi-line phone system with 20+ lines and triage 100+ daily calls
- Coordinate international travel logistics for executive team (flights, hotels, visas)
- Oversee visitor management including badge issuance and conference room scheduling
- Process incoming/outgoing mail and manage office supply inventory
- Coordinate executive-level catering and event logistics for 50+ attendees
- Maintain confidential HR records and sensitive documentation
- Collaborate with IT department for office equipment maintenance
Qualifications
- Minimum 3 years executive receptionist experience in tech or professional services
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Fluency in English and Spanish (written/oral) required
- Experience with scheduling platforms (Calendly, Doodle) preferred
- Ability to multitask 10+ concurrent projects with zero errors
- Professional demeanor with polished business attire standards
- Valid California driver's license with clean driving record
- College degree or equivalent professional certification required