Job Description
Join our prestigious downtown Nashville firm as the first point of contact for high-profile clients and partners. We seek a polished Executive Receptionist to embody our brand excellence while managing complex administrative operations. This hybrid role blends in-person presence with remote support flexibility, offering competitive benefits and growth opportunities in Music City's thriving business district.
Why You'll Love Working Here:
• Modern office with skyline views
• Comprehensive health/dental/vision plans
• Professional development stipend
• Collaborative, fast-paced environment
Responsibilities
- Manage multi-line phone system with 50+ daily calls
- Coordinate executive calendar scheduling across 10+ departments
- Process incoming/outgoing mail and deliveries (FedEx/UPS)
- Oversee visitor protocol including badge issuance and escort services
- Maintain conference room booking system (Office 365)
- Assist with onboarding preparation (new hire kits/IT setup)
- Collaborate with vendors for facility maintenance requests
Qualifications
- Associate's degree or 3+ years executive support experience
- Advanced proficiency in Microsoft Office Suite
- Exceptional written/verbal communication skills
- Proven ability to manage confidential information
- Experience with scheduling software (Calendly/Outlook)
- Discretion handling sensitive executive matters
- Ability to multitask in high-pressure environments
- Local Nashville residency strongly preferred