Job Description
Join our award-winning team at Coastal Business Solutions as the face of our downtown Jacksonville headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences in our fast-paced corporate environment. This hybrid role offers competitive benefits and growth opportunities within Florida's leading professional services firm.
Our ideal candidate thrives in dynamic settings and possesses exceptional organizational skills. You'll manage high-traffic reception areas, coordinate complex calendars, and support C-suite executives while maintaining a professional atmosphere. We value proactive professionals who turn every client interaction into a memorable experience.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and professional call routing
- Coordinate executive calendars across 15+ departments and external partners
- Process incoming/outgoing mail and manage office supply inventory
- Oversee visitor management with professional greeting and badge issuance
- Coordinate meeting room bookings and AV equipment setup
- Support HR initiatives including onboarding documentation
- Maintain digital filing systems with 99.9% accuracy
Qualifications
- 3+ years executive receptionist or administrative support experience
- Expertise in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Professional phone etiquette with multi-line system proficiency
- Exceptional time management and prioritization skills
- Discretion handling confidential executive communications
- Associates degree or relevant certification preferred
- Experience with CRM systems (Salesforce preferred)
- Valid Florida driver's license for occasional errands