Job Description
Join our award-winning team at Nashville Business Solutions as the first point of contact for our prestigious client portfolio. We're seeking a polished Executive Receptionist to embody our commitment to excellence in a fast-paced corporate environment. This hybrid role combines on-site presence with remote flexibility, offering growth opportunities within our dynamic organization. Enjoy competitive benefits including health insurance, professional development stipends, and quarterly team-building events in Music City's vibrant downtown.
Responsibilities
- Manage multi-line phone system and professionally route 50+ daily calls
- Greet/escort high-profile clients and executives with exceptional hospitality
- Coordinate complex meeting schedules across 15+ departments using Outlook
- Oversee conference room bookings and AV equipment logistics
- Maintain visitor security protocols and issue building access badges
- Process incoming/outgoing mail/packages with meticulous documentation
- Support administrative tasks including travel arrangements and expense reports
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and conflict resolution skills
- Professional demeanor with ability to maintain composure under pressure
- Discretion handling confidential information (HIPAA/FERPA compliant)
- Proficiency with scheduling software (Calendly/Office 365)
- Valid Tennessee driver's license for occasional errands