Job Description
Join our prestigious Wall Street firm as the first point of contact for high-profile clients and executives. We seek a polished Executive Receptionist to manage our dynamic front desk operations in a luxury midtown Manhattan setting. Enjoy comprehensive benefits including health insurance, 401k matching, and professional development opportunities in a collaborative, fast-paced environment.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and prioritize executive communications
- Coordinate complex meeting schedules across 15+ departments using Outlook/Calendly
- Greet and screen visitors with exceptional professionalism and discretion
- Process incoming/outgoing mail, packages, and confidential documents
- Assist with onboarding coordination and new hire orientation materials
- Maintain reception area presentation standards (floral arrangements, reading materials)
- Support administrative tasks for executive assistants during peak periods
Qualifications
- Minimum 3 years corporate receptionist or executive assistant experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Professional demeanor with polished business attire standards
- Ability to multitask in high-pressure situations
- Knowledge of NYC business district transportation systems