Job Description
Join our award-winning team at Horizon Global Partners as the first point of contact for high-profile clients and executives. We're seeking a polished Executive Receptionist to deliver exceptional guest experiences while managing complex administrative operations in our downtown Chicago headquarters. This hybrid role blends in-person presence with remote flexibility, offering competitive benefits and growth opportunities in a fast-paced corporate environment.
Responsibilities
- Manage multi-line phone system, screen and route 50+ calls daily with professional etiquette
- Coordinate executive calendar management, travel arrangements, and meeting logistics
- Process incoming/outgoing mail, shipments, and office supply inventory
- Greet and screen visitors, ensuring proper access protocols and security procedures
- Support HR functions including onboarding documentation and benefits administration
- Oversee conference room scheduling and audio-visual equipment management
- Maintain digital filing systems with strict confidentiality standards
Qualifications
- 3+ years executive-level receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software (Outlook, Calendly)
- Exceptional verbal/written communication and conflict resolution skills
- Ability to manage competing priorities with calm professionalism
- Strong attention to detail with confidential information handling experience
- Experience in corporate or professional services environment preferred
- Associates degree or equivalent certification required