Job Description
Join our prestigious financial services firm in the heart of San Francisco as our Executive Receptionist. This pivotal role serves as the first point of contact for high-profile clients and partners, requiring exceptional professionalism and polished communication skills. You'll manage a bustling front desk in our modern downtown office, supporting executive teams while maintaining an elegant and efficient environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within our dynamic organization.
Responsibilities
- Manage multi-line phone system with 50+ extensions and professionally route all incoming calls
- Greet and screen visitors with sophisticated client service protocols
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Process incoming/outgoing mail, packages, and courier services
- Maintain executive conference room bookings and ensure pristine presentation
- Order and manage office supplies, equipment, and vendor relationships
- Assist with special projects including event coordination and executive support
Qualifications
- 3+ years of executive receptionist or high-level administrative experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Discretion, poise, and ability to handle confidential information
- Proven ability to multitask in fast-paced professional environments
- Associates degree or equivalent professional certification preferred
- Experience in financial services or professional services firm highly valued