Job Description
Join our award-winning team at Phoenix Metro Partners as the face of our thriving downtown headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our executive leadership team. This pivotal role combines high-level administrative excellence with warm hospitality in a fast-paced corporate environment. Enjoy competitive benefits including health insurance, 401(k) matching, and professional development stipends. If you thrive in dynamic settings where your organizational skills shine, apply today to become the cornerstone of our operations!
Responsibilities
- Manage multi-line phone system with professionalism, directing calls to appropriate departments
- Greet and assist high-profile clients, executives, and visitors with exceptional hospitality
- Coordinate executive calendars, schedule meetings, and manage complex travel arrangements
- Process incoming/outgoing mail, shipments, and manage office supply inventory
- Prepare confidential documents, reports, and correspondence using Microsoft Office Suite
- Oversee conference room bookings and ensure event readiness for executive meetings
- Maintain accurate visitor logs and building access protocols
- Collaborate with administrative team on office efficiency initiatives
Qualifications
- 3+ years of executive receptionist or high-level administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Professional appearance and polished demeanor
- Experience with multi-line phone systems and calendar management software
- Ability to multitask in fast-paced environments with competing priorities
- High school diploma; Associate's degree preferred