Job Description
Join our dynamic team as the face of Oakland Business Solutions! We're seeking a polished Executive Receptionist to deliver exceptional client experiences in our vibrant downtown headquarters. This role is perfect for a detail-oriented professional passionate about creating seamless interactions in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values growth. If you thrive in administrative excellence and want to make your mark in Oakland's thriving business district, apply today!
Responsibilities
- Manage front desk operations including greeting visitors, screening calls, and coordinating mail/deliveries
- Support executive teams with calendar management, meeting coordination, and travel arrangements
- Handle confidential information with discretion while maintaining professional communication standards
- Assist with office administration tasks including supply inventory, document processing, and vendor coordination
- Coordinate building access and security protocols for employees and visitors
- Contribute to a positive work environment through proactive problem-solving and team support
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal/written communication skills with a customer-centric approach
- Ability to multitask effectively while maintaining composure in high-pressure situations
- Strong organizational skills with attention to detail and accuracy
- Professional demeanor with polished presentation and phone etiquette
- High school diploma required; associate's degree preferred