Job Description
Join our dynamic team as the first point of contact at Harmony Enterprises! We're seeking a polished Executive Receptionist to manage our bustling downtown Chicago headquarters. In this pivotal role, you'll embody our brand's excellence while supporting C-suite executives and high-profile clients. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and a state-of-the-art workspace in the heart of the Loop.
Responsibilities
- Manage multi-line phone system with precision and professionalism
- Greet and screen all visitors with exceptional customer service
- Coordinate executive calendars and complex meeting logistics
- Process incoming/outgoing mail and manage office supplies inventory
- Handle confidential information with discretion and integrity
- Assist with onboarding processes and new employee orientation
- Collaborate with administrative team on special projects
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in corporate receptionist or executive assistant role
- Advanced proficiency in Microsoft Office Suite
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environment
- Professional demeanor with polished business appearance
- Experience with calendar management software (Outlook/Calendly)
- Knowledge of office equipment troubleshooting