Job Description
Join our award-winning tech firm as the face of our Seattle headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences in our fast-paced downtown environment. This hybrid role blends in-office presence with remote flexibility, offering comprehensive benefits including health insurance, 401K matching, and professional development stipends. You'll support C-suite executives while managing a state-of-the-art reception area with panoramic city views.
Responsibilities
- Manage multi-line phone system and screen/executive call routing
- Coordinate executive calendar scheduling and meeting logistics
- Process incoming/outgoing mail and manage office supply inventory
- Oversee visitor registration and security badge issuance
- Coordinate catering and conference room bookings
- Assist with new hire onboarding and vendor coordination
- Maintain digital filing systems and documentation protocols
Qualifications
- 3+ years executive receptionist or high-end administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and diplomacy skills
- Ability to manage competing priorities in fast-paced environments
- Discretion handling confidential executive communications
- Associates degree or relevant certification preferred
- Experience with CRM systems (Salesforce) a plus