Job Description
Join our premier business hub in Charlotte's Uptown district as an Executive Receptionist. This role is the first point of contact for high-profile clients and executives, requiring impeccable professionalism and polished communication skills. Enjoy a collaborative environment with competitive benefits including health insurance, 401(k) matching, and professional development opportunities. Perfect for career-driven individuals seeking growth in administrative excellence.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and professional call routing
- Greet and assist 80+ visitors daily with warm hospitality and precise appointment scheduling
- Coordinate executive calendars, meetings, and travel arrangements using Microsoft Outlook
- Process incoming/outgoing mail, packages, and confidential documents with discretion
- Maintain reception area with immaculate presentation and professional ambiance
- Support office operations through inventory management and supply coordination
- Collaborate with administrative team on event planning and special projects
Qualifications
- 3+ years of executive-level receptionist experience in corporate/medical/legal settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and conflict resolution skills
- Professional appearance with polished business etiquette
- Ability to handle sensitive information with confidentiality and discretion
- Experience with scheduling software (Calendly, Acuity) and CRM systems
- High school diploma required; Associate's degree preferred
- Valid North Carolina driver's license for occasional errands