Job Description
Join our prestigious waterfront firm as the face of Pacific Horizon Partners! We seek a polished Executive Receptionist to deliver exceptional first impressions while managing high-volume operations. This hybrid role blends in-person presence at our stunning downtown San Diego office with remote administrative support, offering $22-$28/hr plus comprehensive benefits. Be the cornerstone of our client experience in this pivotal position.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring and routing inquiries
- Greet and screen all visitors with professionalism, maintaining visitor log security protocols
- Coordinate executive calendars, meetings, and travel arrangements using Outlook/Calendly
- Process incoming/outgoing mail, packages, and courier services with 100% accuracy
- Assist with onboarding paperwork, HR documentation, and vendor coordination
- Maintain pristine reception area and office amenities (coffee stations, conference rooms)
- Support administrative projects including data entry, filing, and report generation
Qualifications
- 3+ years corporate receptionist/front desk experience in professional services
- Expertise in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal/written communication with multilingual capabilities preferred
- Discretion with confidential information and executive-level correspondence
- Proven conflict resolution and customer service skills (SAP certification a plus)
- Ability to multitask in fast-paced environment with competing priorities
- Professional appearance and demeanor with consistent punctuality
- Valid CA driver's license and reliable transportation