Job Description
Join our prestigious downtown firm as the face of Pacific Horizon Partners. We seek a polished Executive Receptionist to deliver exceptional client experiences in our fast-paced luxury consulting environment. This hybrid role combines dynamic administrative duties with high-level client engagement in our stunning harbor-side office. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values excellence.
Responsibilities
- Manage executive calendar coordination and meeting logistics for C-suite leadership
- Handle multi-line phone system with 15+ extensions and complex call routing
- Coordinate international travel arrangements and expense reporting
- Oversee visitor protocol including executive escort and conference room management
- Process incoming/outgoing correspondence and confidential document handling
- Assist with onboarding logistics for new employees and client onboarding
- Maintain executive briefing materials and daily priority reports
Qualifications
- Minimum 3 years executive-level receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling platforms (Outlook, Calendly)
- Exceptional verbal/written communication skills with polished business etiquette
- Ability to maintain composure during high-pressure situations with diplomacy
- Strong attention to detail with proven organizational skills in complex environments
- Discretion handling confidential information and sensitive client data
- Associates degree or equivalent professional certification preferred