Job Description
Join our award-winning team at InnovateTech Solutions as the first point of contact for our prestigious downtown San Antonio headquarters. We're seeking a polished Executive Receptionist to embody our commitment to excellence while supporting C-suite executives and high-profile clients. This hybrid role blends in-person presence with remote collaboration flexibility, offering growth opportunities in a dynamic tech environment. Enjoy comprehensive benefits including health insurance, retirement matching, and professional development stipends.
Responsibilities
- Manage multi-line phone system and triage 50+ daily calls with professionalism
- Greet and screen all visitors, ensuring seamless VIP client experiences
- Coordinate executive calendars, meetings, and international travel arrangements
- Oversee conference room bookings and maintain digital scheduling systems
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding new hires including badge preparation and workspace setup
- Maintain confidential HR and client information with discretion
Qualifications
- 3+ years of executive-level reception or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software (Outlook/Calendly)
- Exceptional written and verbal communication skills in English/Spanish
- Ability to maintain composure in high-pressure situations
- Discretion handling sensitive information and executive priorities
- Associate degree or equivalent professional certification required
- Experience working in tech, legal, or corporate environments preferred