Job Description
Join our award-winning team at Pacific Northwest Partners as the face of our downtown Seattle headquarters. We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations in a fast-paced corporate environment. This hybrid role blends in-person client interactions with remote coordination opportunities, offering competitive benefits and career growth potential.
Our ideal candidate thrives in dynamic settings, possesses impeccable communication skills, and contributes to our culture of excellence. Enjoy stunning views of Elliott Bay, modern amenities, and a collaborative workspace in one of Seattle's premier business districts. We provide comprehensive training, health benefits, and professional development opportunities.
Responsibilities
- Manage multi-line phone system and direct 100+ daily calls with professionalism
- Coordinate executive calendars, travel arrangements, and complex meeting logistics
- Oversee visitor registration, security protocols, and office supply inventory
- Handle confidential correspondence, document processing, and expense reporting
- Support HR initiatives including onboarding, event coordination, and community outreach
- Maintain digital filing systems and ensure data accuracy across platforms
- Act as primary liaison between departments and external stakeholders
Qualifications
- 3+ years corporate receptionist or administrative experience
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and conflict resolution skills
- Ability to multitask in high-pressure environments with composure
- Professional appearance and polished business etiquette
- Strong attention to detail with confidentiality awareness
- Experience with CRM systems and digital document management
- Valid Washington state driver's license (for occasional errands)