Job Description
Join our prestigious real estate firm as the face of our Harbor Island headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. Enjoy stunning waterfront views, competitive benefits, and a collaborative team environment where your professionalism shines. Perfect opportunity for career growth in a dynamic luxury market.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing to appropriate executives
- Coordinate complex executive calendars and international travel arrangements
- Greet high-profile clients with personalized hospitality and refreshments
- Process incoming/outgoing mail and coordinate courier services
- Maintain digital filing systems with strict confidentiality protocols
- Order office supplies and manage inventory for 15-person executive floor
- Assist with onboarding preparation for new hires
Qualifications
- 3+ years executive-level receptionist experience in professional services
- Expertise with Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication skills with polished demeanor
- Ability to multitask in fast-paced environment with competing priorities
- Discretion and confidentiality handling sensitive client information
- Professional appearance and customer service excellence
- Valid California driver's license and reliable transportation