Job Description
We are seeking a polished Executive Receptionist to be the face of our dynamic Portland-based firm. In this pivotal role, you will manage all front desk operations, ensuring seamless communication and exceptional experiences for clients, executives, and visitors. Join our collaborative team and grow your administrative career in a supportive environment with competitive benefits.
Responsibilities
- Manage multi-line phone system with professional call handling and routing
- Greet visitors, screen appointments, and maintain visitor log security protocols
- Coordinate executive calendars, meeting room bookings, and travel arrangements
- Process incoming/outgoing mail, packages, and deliveries
- Maintain office supplies inventory and procurement systems
- Support HR functions onboarding processes and document management
- Collaborate with administrative team on office operational efficiency
Qualifications
- 3+ years professional receptionist or administrative support experience
- Exceptional verbal/written communication and interpersonal skills
- Advanced proficiency in MS Office Suite and scheduling software
- Professional demeanor with polished business appearance
- Proven ability to multitask in fast-paced environments
- Discretion handling confidential information and sensitive situations
- Associates degree in Business Administration preferred