Job Description
Join our prestigious downtown Boston firm as the first point of contact for high-profile clients and partners. We're seeking a polished Executive Receptionist to manage our front desk operations with professionalism and efficiency. This hybrid role combines in-person presence with administrative support in our Financial District headquarters.
As the face of our organization, you'll create exceptional first impressions while coordinating complex schedules and managing confidential information. We offer competitive benefits, professional development opportunities, and a collaborative environment within Boston's vibrant business community.
Responsibilities
- Manage multi-line phone system and professionally route all incoming calls
- Greet and screen visitors with exceptional client service etiquette
- Coordinate executive calendars and manage complex meeting arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Maintain reception area presentation and ensure professional appearance
- Assist with onboarding process and new employee orientation
- Support special events and client meeting logistics coordination
Qualifications
- 3+ years of corporate receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational skills with attention to detail
- Professional demeanor and polished appearance
- Ability to multitask effectively in a fast-paced environment
- Associate's degree or equivalent professional certification preferred