Job Description
Are you a highly organized professional looking to make an impact in a dynamic corporate environment? Apex Solutions Group is seeking a dedicated Executive Administrative Assistant to join our thriving team in the heart of Miami, Florida.
In this role, you will serve as the backbone of our operations, ensuring our executives can focus on strategic growth while you handle the logistics with precision. We offer a collaborative culture, competitive benefits, and the opportunity to work in one of the most vibrant business hubs in the United States.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and career growth.
- Modern office environment in the bustling Brickell district.
- Flexible work schedule and supportive team culture.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, arrange conference calls, and coordinate travel itineraries both domestically and internationally.
- Communication Management: Serve as the primary point of contact for internal and external stakeholders; screen and route correspondence professionally.
- Document Preparation: Draft, proofread, and edit memos, reports, presentations, and correspondence with a high degree of accuracy.
- Office Management: Oversee office operations, including inventory management of office supplies, vendor relations, and maintenance coordination.
- Event Coordination: Plan and organize company events, team-building activities, and client meetings, ensuring all logistical details are executed flawlessly.
- Data Management: Maintain and organize digital and physical filing systems, ensuring confidentiality and easy retrieval of records.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or related field preferred.
- Experience: Minimum of 3-5 years of progressive experience in administrative or executive support roles.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication Skills: Exceptional written and verbal communication skills with a professional and polished demeanor.
- Organization: Proven ability to prioritize tasks effectively, manage multiple deadlines, and handle high-pressure situations with composure.
- Language: Bilingual (English/Spanish) is a significant plus due to Miami's diverse business environment.