Job Description
Are you an organized professional looking to make an impact in a thriving business environment? Harbor Enterprises is seeking a dedicated Executive Administrative Assistant to join our growing team in the vibrant heart of New Orleans. We offer a collaborative culture and opportunities for professional growth.
In this role, you will provide high-level administrative support to executive leadership, ensuring smooth daily operations. If you have a keen eye for detail and a proactive approach to problem-solving, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work schedule and hybrid options available.
- Opportunity to work with a dynamic team in a historic city.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate internal and external meetings with precision.
- Screen and direct phone calls and visitors; handle correspondence on behalf of executives.
- Prepare, proofread, and edit documents including reports, presentations, and correspondence.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Assist in the preparation of meeting materials, taking minutes, and following up on action items.
- Maintain office supplies inventory and manage vendor relationships.
- Perform general clerical duties such as filing, data entry, and scanning documents.
Qualifications
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong verbal and written communication skills with a professional demeanor.
- High school diploma or equivalent; Associate’s degree preferred.
- Ability to maintain strict confidentiality and discretion at all times.