Job Description
Join Northstar Partners LLC as our next Executive Administrative Assistant and become the backbone of our dynamic Minneapolis headquarters. We're seeking a highly organized professional to support our executive team with precision and grace. In this pivotal role, you'll manage complex calendars, coordinate cross-functional projects, and maintain seamless office operations while contributing to our collaborative culture. Enjoy competitive compensation, comprehensive benefits, and a downtown workspace with skyline views. Apply today to elevate your career in a supportive environment where your expertise truly matters.
Responsibilities
- Executive calendar management, scheduling, and meeting coordination with C-suite executives
- Travel arrangement and expense report processing for international and domestic trips
- Lead confidential document preparation, editing, and distribution in Microsoft Office Suite
- Coordinate departmental events, offsites, and vendor communications
- Manage office inventory, procurement, and facility maintenance requests
- Onboard new hires with orientation materials and office setup coordination
- Support executive team with ad-hoc projects and research initiatives
Qualifications
- 5+ years progressive administrative experience supporting executives
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with strict deadlines
- Exceptional written and verbal communication skills
- Discretion handling confidential information and sensitive situations
- Experience coordinating complex international travel arrangements
- Associates degree in Business Administration or related field required