Job Description
Join our dynamic team at Southwest Innovations Group as an Executive Administrative Assistant in Tucson's vibrant downtown core. We're seeking a proactive professional to support C-suite executives with exceptional organizational prowess. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise drives our success. If you thrive in fast-paced settings and excel at streamlining operations, this is your opportunity to shine.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings across multiple departments
- Prepare confidential documents, presentations, and reports using advanced Microsoft Office Suite
- Oversee travel arrangements, expense reports, and vendor negotiations with precision
- Act as primary liaison for internal/external communications and executive gatekeeping
- Implement office procedures to optimize workflow and maintain digital filing systems
- Coordinate special projects including board meetings, offsites, and company events
- Mentor junior administrative staff and cross-departmental administrative support
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite, Outlook, and SharePoint
- Exceptional discretion handling confidential information and executive communications
- Proven ability to manage competing priorities in deadline-driven environments
- Strong knowledge of Tucson business community and regional protocols
- Professional demeanor with polished written/verbal communication skills