Job Description
Join our dynamic team at Boston Innovations Group as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide comprehensive support to our C-suite executives and coordinate critical business functions. This hybrid role offers the perfect blend of remote flexibility and in-office collaboration in our downtown Boston headquarters.
Our ideal candidate thrives in a dynamic environment, possesses exceptional attention to detail, and excels at anticipating executive needs. You'll be instrumental in maintaining seamless office operations, managing complex calendars, and facilitating cross-departmental communication. This position offers growth opportunities within our rapidly expanding healthcare technology firm.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating logistics across multiple time zones
- Prepare and edit confidential documents, reports, and presentations with precision
- Coordinate domestic and international travel arrangements, including itineraries and expense reports
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including inventory management and vendor relationships
- Facilitate onboarding processes and maintain employee records
- Support special projects and initiatives requiring administrative expertise
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3+ years of executive support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven settings
- Discretion and professionalism when handling confidential information
- Experience with calendar management tools (e.g., Calendly)