Job Description
Join our dynamic team at Fort Worth Innovations Inc. as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive leadership team with exceptional administrative support, ensuring seamless daily operations and maintaining our reputation for excellence. This is a hybrid role offering flexibility with 3 days in-office and 2 remote days per week. Enjoy comprehensive benefits including health insurance, 401(k) matching, and professional development opportunities.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders with polished communication
- Oversee office operations including supply inventory, vendor relations, and facilities coordination
- Manage departmental budgets, expense reports, and procurement processes
- Coordinate cross-functional projects and track deliverables using project management tools
- Maintain digital filing systems with strict attention to confidentiality and compliance
Qualifications
- Associate's degree or minimum 5 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven experience with calendar management, travel coordination, and expense reporting
- Strong written and verbal communication skills with professional demeanor
- Ability to maintain confidentiality and handle sensitive information
- Experience working in fast-paced corporate environment with multiple stakeholders
- Proficiency with project management software (Asana, Trello, or similar)