Job Description
Join Philadelphia's premier financial services firm as an Executive Administrative Assistant and become the backbone of our executive leadership team. We're seeking a highly organized professional to support C-suite executives in a fast-paced, growth-oriented environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career advancement in the heart of Center City. If you thrive in dynamic settings and excel at anticipating needs, we want to meet you.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare and edit confidential correspondence, reports, and presentations using advanced MS Office Suite
- Manage departmental budgets, expense reports, and vendor relationships with meticulous attention to detail
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee onboarding processes and maintain digital filing systems with HIPAA/GDPR compliance
- Coordinate cross-functional projects and track key performance metrics
- Represent the executive team at internal meetings and external events
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written/verbal communication skills with polished professionalism
- Proven ability to manage competing priorities and maintain confidentiality
- Bachelor's degree or equivalent professional certification (e.g., CAP-OM)
- Experience with financial services or corporate environments preferred
- Expertise in calendar management across global teams
- Ability to work independently with minimal supervision