Job Description
Join our dynamic Chicago team as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support C-level executives with exceptional administrative support, ensuring seamless office operations while contributing to strategic initiatives. This hybrid role offers growth opportunities in a collaborative environment with competitive benefits.
Responsibilities
- Manage complex executive calendars, coordinating cross-departmental meetings and travel arrangements
- Prepare confidential documents, reports, and presentations using advanced Microsoft Office skills
- Serve as primary point of contact for internal/external communications with discretion
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Coordinate high-profile events, conferences, and off-site meetings
- Manage expense reports, budget tracking, and basic bookkeeping tasks
- Implement and improve administrative systems for enhanced efficiency
Qualifications
- Associate's degree or equivalent experience; Bachelor's preferred
- Minimum 3 years progressive administrative support experience
- Expert proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Ability to manage competing priorities in a fast-paced environment
- Strong written and verbal communication skills
- Experience with calendar management, travel booking, and expense tracking