Job Description
Join our dynamic team at Pacific Northwest Innovations as an Executive Administrative Assistant and become the backbone of our fast-growing tech startup. We're seeking a highly organized professional to support our C-suite executives with precision and proactive excellence. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career advancement in Portland's vibrant business district.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with flawless coordination
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations, supply inventory, and vendor relationships
- Coordinate cross-departmental projects and track key deliverables
- Maintain digital filing systems with strict attention to data security protocols
- Act as first point of contact for high-level client communications
Qualifications
- 5+ years of progressive administrative support experience in corporate or startup environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion and professionalism
- Experience with scheduling tools (Calendly, Doodle) and project management software
- Associates degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Portland-based candidates with local knowledge strongly preferred