Job Description
Join our dynamic team at Pacific Coast Innovations as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide comprehensive support to our executive team while driving administrative excellence. This role offers growth opportunities in a collaborative, forward-thinking environment with competitive benefits and a prime downtown San Diego location. If you thrive in detail-oriented settings and excel at anticipating needs before they arise, we want to meet you.
Responsibilities
- Manage complex executive calendars, coordinate international travel, and arrange high-stakes meetings
- Compose and edit confidential communications, reports, and presentations with executive precision
- Oversee departmental budgets, process expense reports, and maintain financial records
- Serve as primary liaison between executives and internal/external stakeholders
- Streamline office operations through process optimization and vendor management
- Lead cross-functional projects and coordinate special events
Qualifications
- Minimum 5 years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite and executive calendar systems
- Exceptional discretion with confidential information and sensitive matters
- Proven ability to manage competing priorities under tight deadlines
- Bachelor's degree in Business Administration or related field preferred
- Professional certification (CAP or CMAP) strongly desired