Job Description
Join our dynamic team as an Executive Administrative Assistant in the heart of Phoenix! We're seeking a highly organized professional to support our C-suite executives with precision and grace. This hybrid role offers the flexibility of remote work with 3 days in our stunning downtown Phoenix office, featuring panoramic city views and a collaborative culture. Enjoy competitive benefits including health insurance, 401k matching, and professional development stipends.
Responsibilities
- Manage executive calendars, scheduling high-stakes meetings and travel arrangements
- Prepare confidential reports, presentations, and correspondence with flawless attention to detail
- Coordinate cross-departmental projects and initiatives as a central communication hub
- Oversee office operations including supply inventory, vendor relations, and facility management
- Act as primary point of contact for internal and external stakeholders
- Implement digital filing systems and document management protocols
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- Minimum 3 years of executive support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion
- Experience with CRM systems (Salesforce) preferred
- Notary public certification a plus