Job Description
Join our dynamic leadership team at West Coast Innovations, a cutting-edge tech firm revolutionizing sustainable energy solutions. We're seeking a meticulous Executive Administrative Assistant to support our C-suite executives in a fast-paced, mission-driven environment. This hybrid role (3 days onsite) offers unparalleled growth opportunities and competitive benefits including health insurance, 401k matching, and professional development stipends.
Our ideal candidate thrives in ambiguity and possesses exceptional organizational acumen. You'll be the backbone of executive operations, ensuring seamless coordination across departments while maintaining the highest standards of confidentiality and professionalism. This is more than an admin role – it's your launchpad into corporate leadership.
Responsibilities
- Manage complex executive calendars, coordinating global meetings across 3 time zones
- Compose and edit confidential correspondence, reports, and presentations
- Oversee travel arrangements and expense reports with meticulous attention to detail
- Coordinate departmental projects, including vendor relations and contract management
- Act as primary liaison between executives and internal/external stakeholders
- Implement and optimize office systems for maximum efficiency
- Prepare board materials and assist with investor relations documentation
Qualifications
- 5+ years of executive support experience in corporate or tech environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong project management and multitasking capabilities
- Experience with calendar management across multiple executives
- BA/BS degree or equivalent professional certification