Job Description
Join our dynamic team at Pacific Northwest Innovations as an Executive Administrative Assistant and become the backbone of our fast-growing operations. In this pivotal role, you'll support our executive leadership team with exceptional organizational expertise and proactive problem-solving. We offer a collaborative environment, competitive benefits, and opportunities for professional growth in Portland's thriving tech sector.
Our ideal candidate thrives in fast-paced settings, demonstrates meticulous attention to detail, and possesses a passion for streamlining complex workflows. If you're a strategic thinker with exceptional communication skills and a commitment to excellence, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands
- Prepare confidential documents, reports, and presentations using advanced MS Office Suite
- Coordinate domestic/international travel arrangements with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor relationships, and facility management
- Manage departmental budgets, expense reports, and financial documentation
- Lead onboarding processes for new hires and coordinate team events
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage confidential information with discretion
- Strong project management skills with ability to handle competing priorities
- Experience with calendar management across multiple time zones
- Associate's degree or equivalent professional certification required