Job Description
Join our dynamic team at Apex Solutions Group as an Executive Administrative Assistant in Indianapolis. This pivotal role supports our executive leadership team, ensuring seamless operations and exceptional organizational excellence. We're seeking a detail-oriented professional who thrives in a fast-paced environment and embodies our commitment to innovation and collaboration. Enjoy competitive benefits, professional development opportunities, and a vibrant workplace culture in downtown Indianapolis.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings across multiple time zones
- Prepare and edit confidential documents, presentations, and reports with precision
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Coordinate domestic and international travel arrangements including itineraries and expense reporting
- Lead special projects requiring cross-departmental collaboration
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G-Suite
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities and meet tight deadlines
- Experience with calendar management across multiple executives
- High level of discretion and ability to handle sensitive information
- Associate's degree or equivalent professional certification required